This seminar will explore the keys and speedbumps in order to successfully implement a Geographic Information System solution at your company. This can be a full system replacement, upgrade, or a smaller project such as integrations and version upgrades. This will highlight core Project Management principles but with a specific GIS focus, which will result in the participants leaving with an enhanced understanding of project management from justifying the project to celebrating the results. 

Learning Outcomes  

• Justify what’s encompassed in a GIS project and what drives the initiative
• Discuss how to establish a team and set the scope of the project
• Gauge how to receive executive approval efficiently to start a project, as well as the methods on how to staff the project
• Review vendor selection, management oversight, and project execution and principles
• Recognize how to communicate effectively with your staff and how to handle the inevitable issues that are presented
• Review how to close a project and how to implement sustainment practices

Credits

EUCI has been accredited as an Authorized Provider by the International Association for Continuing Education and Training (IACET).  In obtaining this accreditation, EUCI has demonstrated that it  complies with the ANSI/IACET Standard which is recognized internationally as a standard of good practice. As a result of their Authorized Provider status, EUCI is authorized to offer IACET CEUs for its programs that qualify under the ANSI/IACET Standard.

EUCI is authorized by IACET to offer 1.0 CEUs for this event.

 

Requirements for Successful Completion of Program 

Participants must log in each day and be in attendance for the entirety of the course to be eligible for continuing education credit. 

Instructional Methods

PowerPoint presentations, interactive group exercise, and group discussion will be used during this course. 

Thursday, December 3, 2020 : Central Time

8:45 – 9:00 a.m. :: Log In

9:00 a.m. – 4:30 p.m. :: Course Timing 

12:30 – 1:15 p.m. :: Lunch Break

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Introductions

• Have participants do a self-introduction and share their GIS Project status if they have one (i.e. proposed, in flight, under consideration)

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Session Goals & Deliverables

• Review goals and deliverables to better equip the attendees to undertake a GIS-specific project

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Justifying a GIS Project

• What makes up the justification
  • Is it driven by an IT need, a business need, or a Regulatory need?

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Establishing a GIS Project Leadership Team

• Engaging the project leadership team
• Establishing a team structure
  • Different facets and structure for different phases of the project

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Setting the Scope

• Identify specific scope of the project to establish accountabilities, set budgets, identify project team needs, and prepare for vendor selection
  • Software
  • Data conversion
  • Implementation style
  • Software integrations
• Establish a high-level employee impact map for future use in Communication and Change Management

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What about the Regulatory Body?

• Checking in with the Regulatory body from a project or rate case perspective

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Go Forward Approval

• Keys to getting Executive approval for the GIS Project

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Staffing the Project

• How will the project be staffed?
  • Approaches and the benefits and risks of the different approaches

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Project Kick-off

• Initializing the project and key steps in gaining employee acceptance and establishing team chemistry

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Vendor Selection

• Establishing what is needed from the vendor
  • How will the vendor be selected and who will the vendor selection decision rest with?

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Management Oversight

• What management oversight looks like
• How project results, deliverables, and issues are shared with the management group

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Project Execution and Principles

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Friday, December 4, 2020 : Central Time

8:45 – 9:00 a.m. :: Log In

9:00 a.m. – 12:00 p.m. :: Course Timing

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Communication

• Who, what, when, how, and how often communications are delivered
• Consider the core impacted group as well as an extended group and the company

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Change Management

• Identifying all stakeholders and knowing their connection to the new system
• How to manage the charge for this group of employees
• High, medium, and low impacted employees to be identified and strategies to manage the change for them
• Change management and productivity curve

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Dealing with the Inevitable Catastrophes

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Celebrating Successes

• Ensuring you celebrate successes and who to include
• Benefits of these recognitions

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Implementation

• How to implement and who will implement
• Ongoing items to manage
• How users will be trained and who will train them

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Project Closure & Sustainment

• What’s required from your company to close the project
• Lessons learned, sessions, executive report, and establishing a sustainment organization

Wrap Up

Chuck Legg, Professional Engineer, Province of Ontario

Chuck’s career spanned 37 years in the natural gas industry at a natural gas storage, transmission and distribution company in Ontario, Canada.  His experience included various Engineering, Operations, and GIS roles within the Utility, and he was the Project Lead for a corporate-wide GIS Replacement Program and subsequently managed the Corporate GIS system. His experience also includes field operations, engineering design, system planning, and engineering standards.

During his career he also spent time mentoring and training new Engineers. He was also involved in various industry committees and organizations and presented at industry conferences during his career. Chuck graduated with a BSc in Civil Engineering from the University of Waterloo. He is a registered Professional Engineer in the Province of Ontario and a current member of GITA.

We will be using Microsoft Teams to facilitate your participation in the upcoming event. You do not need to have an existing Teams account in order to participate in the broadcast – the course will play in your browser and you will have the option of using a microphone to speak with the room and ask questions, or type any questions in via the chat window and our on-site representative will relay your question to the instructor.

• You will receive a meeting invitation will include a link to join the meeting.
• Separate meeting invitations will be sent for the morning and afternoon sessions of the course.
  • You will need to join the appropriate meeting at the appropriate time.
• If you are using a microphone, please ensure that it is muted until such time as you need to ask a question.
• The remote meeting connection will be open approximately 30 minutes before the start of the course. We encourage you to connect as early as possible in case you experience any unforeseen problems.

Please Note: This event is being conducted entirely online. All attendees will connect and attend from their computer, one connection per purchase. For details please see our FAQ

If you are unable to attend at the scheduled date and time, we make recordings available to all registrants for three business days after the event

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