By - Jon Brown

Project Portfolio Management
August 3-4, 2016 | Louisville, KY

Download PDF


Many organizations struggle with limited resources and too many projects in the “pipeline” based on resource capacity. Project portfolio management is a set of business practices and a process that allows organizations to select the right projects at the right time and manage them as an investment in a strategic portfolio of projects and programs. It includes prioritization of projects and programs within the portfolio, managing and optimizing the portfolio’s projects and resources and measuring the results and business value of the portfolio.

The benefits of implementing project portfolio management are:

  • Selection of the right mix of projects to achieve organizational strategies and business objectives
  • Alignment of resources to work on the right projects at the right time at the right pacing based on resource capacity
  • Better throughput across all projects due to clear priorities and less sub-optimization
  • Improved decision making on individual projects with the understanding of downstream impacts to the entire portfolio

Learning Outcomes

  1. Review definitions and the similarities and differences associated with managing an individual project, a program (set of related projects) and a portfolio of projects and programs
  2. Evaluate various methods to rank and score projects based on business value and risk and then use analysis techniques to ensure the portfolio contains the right mix of projects to meet organizational strategies and business objectives
  3. Apply the techniques of scoring, weighting and ranking to prioritize and select projects through a table team exercise using Microsoft Excel
  4. Evaluate the importance of resource management techniques of supply/demand to ensure projects are selected and paced appropriately within resource capacity
  5. Recognize the value of managing and re-balancing the portfolio on an on-going basis so that new projects aren’t added to the portfolio without re-assessing resource capacity
  6. Define the portfolio measures to assess project portfolio performance and value

Important note:

Attendees will need to bring a laptop that includes Microsoft Excel.


AP_LogoEUCI has been accredited as an Authorized Provider by the International Association for Continuing Education and Training (IACET).  In obtaining this accreditation, EUCI has demonstrated that it  complies with the ANSI/IACET Standard which is recognized internationally as a standard of good practice. As a result of their Authorized Provider status, EUCI is authorized to offer IACET CEUs for its programs that qualify under the ANSI/IACET Standard.

EUCI is authorized by IACET to offer 1.0 CEUs for this course.


Wednesday, August 3, 2016

7:30 – 8:00 a.m. :: Registration and Continental Breakfast

8:00 a.m. – 5:00 p.m. :: Course Timing

12:00 – 1:00 p.m. :: Group Luncheon

1. Overview of all Project Management Disciplines
  • Identify current project management issues in your organization and how to improve through program and/or portfolio management (table team exercise)
  • Definitions and similarities/differences in project, program and portfolio management
  • Skills and competencies necessary for project, program and portfolio managers
  • Key project management deliverables necessary to implement project portfolio management
  • One strategic portfolio or multiple business portfolios?  When to use which method?
2. Table Team Exercise to Prioritize and Select the Projects Within a Program, Using Microsoft Excel Spreadsheets and Employing the Same Prioritization Techniques for an Entire Portfolio
  • Assign scoring metrics and weighting values to the ranking criteria
  • Review the business cases and assign a score to each of the ranking criteria
  • Select projects to be included in the program, balancing against resource capacity constraints
  • Present each table team’s results
3. Stakeholder Engagement
  • Review various stakeholder analysis tools
  • Discuss stakeholder engagement challenges, including a table team exercise to identify tips and techniques to address the challenges


Thursday, August 4, 2016

7:30 – 8:00 a.m. :: Continental Breakfast

8:00 a.m. – 12:30 p.m. :: Course Timing

1. Detailed Project Portfolio Management Process
  • Integration with strategic/business planning and budgeting processes
  • Prioritizing the projects and programs to be included in the portfolio
    • Ranking criteria examples for business value and risk
    • Various prioritization models, including discussion of pros and cons of each
    • Tools and techniques to ensure the correct mix of projects within the portfolio
    • Resource capacity and resource management (resource supply vs project resource demand) and optimal pacing of the projects within the portfolio
    • Types of portfolio pipeline and investment mix reports to gain approval of portfolio
  •  Managing (Re-Balancing) the Project Portfolio
    • Techniques to re-balance the portfolio when new projects are requested and/or when current projects are not progressing as planned (plus table team exercise)
    • Types of portfolio dashboard reports
  • Measuring the portfolio; techniques to measure the portfolio performance and value
2. Governance
  • Approval of the initial project portfolio and the re-balanced portfolio
  • How to engage executives in strategic decisions related to approving the project portfolio and committing to the project priorities


Barbara Schrage PMP, MCPM, President, Practical Project Management, LLC

Barbara has over 25 years of experience in all aspects of project management, program management and project portfolio management, culminating in the role of Asst. Vice President of a centralized Project Management Office (PMO) in a Fortune 500 Financial Services organization. As leader of the PMO, she had accountabilities for project portfolio management, project prioritization, project approvals, project methodology, and project metrics. In addition, she was accountable for results of projects led by the Project & Program Managers within the PMO. She mentored and developed leadership skills in project and program managers. Barbara owns a consulting business called Practical Project Management, LLC. She helps her clients mature their project management practices in various ways, such as implementing Project Management Offices, implementing Project Portfolio Management and standardizing and improving their project management processes. She teaches on-site Project Management courses on-site, within organizations, and also coaches and mentors leaders of PMOs and Project, Program and Portfolio Managers. Besides her experience in the Financial Services industry, her clients have spanned various industries, such as health care, energy/utility, engineering, consumer goods, education, manufacturing, biotech research, government, retail, and market research. Specifically within the Energy/Utility industry: 1.2005-2011; Green Bay Utility. Developed and implemented Project Portfolio Management processes and tools. Taught 34 Project Management classes to a total of 480 attendees. 2.2011 – current; Chicago Utility. Taught 14 Project Management classes to a total of 223 attendees. 3.2014 – current; Madison Utility. Developed and implemented standard Project Management processes, templates and tools, and incorporated them into the Project Management training materials. Taught 8 Project Management classes to a total of 171 attendees. Barbara has a Masters Certificate in Project Management. She has been certified as a Project Management Professional (PMP) since 1997 and has been a member of Project Management Institute (PMI) since 1991. In 2002 she co-founded the Northeast WI PMI Chapter and was elected to serve as the chapter’s first president.


Hyatt Regency Louisville
311 4th Street
Louisville, KY 40202

To reserve your room, please call 1-502-581-1234 or book online at
Please indicate that you are with the EUCI group to receive the group rate.


The room rate is $179.00 single or double plus applicable taxes.


A room block has been reserved for the nights of August 2 – 3, 2016.


Make your reservations prior to July 12, 2016. There are a limited number of rooms available at the conference rate. Please make your reservations early.


Event Standard RateAttendees

By clicking Accept or closing this message, you consent to our cookies on this device in accordance with our cookie policy unless you have disabled them. more information

By clicking Accept or closing this message, you consent to our cookies on this device in accordance with our cookie policy unless you have disabled them. You can change your cookie settings at any time but parts of our site will not function correctly without them. We use cookies during the registration process and to remember member settings.