Serving the energy industry for over 30 years
By - Jon Brown

2019 National Utility Fleet Management Conference
Best Practices in Managing Today’s Most Effective and Efficient Fleets
January 31 - February 1, 2019 | Newport Beach, CA

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Overview

Companies are facing the greatest operations challenges they have seen in years, forcing many to reevaluate their individual fleet strategies. In addition to this, utilities are pressured into navigating a host of safety regulations, budget restrictions, and system obstacles. With fragmented costs and inaccurate consumption metrics, maintaining a utility fleet can lead to a slew of inefficiencies and leaking funds. To successfully manage these extensive teams, utilities need to stay up-to-date with the current trends in successfully optimizing their fleet.

At the 2019 National Utility Fleet Management conference, you have an invaluable opportunity to hear from a national index of specially chosen speakers and instructors. Learn from today’s utility leaders about operation strategy, vehicle safety, asset tracking, and the latest developments in data management. This annual conference is sure to be a unique opportunity to grow your network and work on partnerships from across the country. Join us and learn from our veteran speaker list and comprehensive topics in beautiful Newport Beach, California!

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Learning Outcomes

  • Assess better management and operations strategies
  • Effective management practices for fleet utilization
  • Latest developments in EV technology, costs, and maintenance
  • Utility Systems Operations Case Studies
  • Discuss best practices for emergency operations
  • Asset Tracking (RFID tags, fuel cards, GPS)
  • E2E Fleet Maintenance
  • Discuss safety compliance codes and regulations
  • Identify key diagnostics training strategies

Credits

AP_Logo

EUCI has been accredited as an Authorized Provider by the International Association for Continuing Education and Training (IACET).  In obtaining this accreditation, EUCI has demonstrated that it  complies with the ANSI/IACET Standard which is recognized internationally as a standard of good practice. As a result of their Authorized Provider status, EUCI is authorized to offer IACET CEUs for its programs that qualify under the ANSI/IACET Standard.

EUCI is authorized by IACET to offer 0.8 CEUs for this event.

 

Requirements for Successful Completion of Program

Participants must sign in/out each day, be in attendance for the entirety of the course

Instructional Methods

Power Point presentations and open discussion will be used

Agenda

Thursday, January 31, 2019

8:00 – 8:30 a.m. :: Registration & Continental Breakfast

8:30 – 8:45 a.m. :: Opening Remarks


8:45 – 9:30 a.m. :: Are you Ready for the Perfect Storm Bearing Down on Fleets Across the World?

Fleet management is likely to be more tumultuous in the next decade than it has been in the last five. In this session, Paul will talk about the implications for fleet owners and fleet management professionals of three key industry trends: rapid changes in automotive technology, heightened senior management expectations created by advances in information technology, and the loss of institutional knowledge as veteran fleet managers retire and are replaced, in many cases, by management generalists who know what the acronym KPI – but not EGR – stands for. While there has been much discussion in fleet management circles about the first two trends, there has been considerably less focus on the third one and, specifically, on organizations’ readiness to weather the gathering storm.

Paul Lauria, President, Mercury Associates Inc.


9:30 – 10:15 a.m. :: Case Study: Electrification and the Technology of JEMS

Electric Utility aerial work trucks don’t necessarily drive around all day.  These vehicles do tend to sit at job sites and in neighborhoods with engines running at high idle levels for many hours a day. The Altec Job Site Energy Management Systems (JEMS) provide plug in battery power to support all of the job site features that historically required combustion engine power.  JEMS engine off features include an electric PTO, an auxiliary HVAC system for the cab, 12 Volt power for chassis lighting and accessories as well as an inverter for 120 Volt power for tools.  Electrification of the job site provides a safe and quite work environment without engine emissions for crews.  The fuel savings and reduced engine wear can provide a JEMS return on investment for our Electric Utility Customers.

Mark Baer, Altec Green Fleet Senior Manager, Altec Inc.

10:15 – 10:45 a.m. :: Networking Break


10:45 a.m. – 12:00 p.m. :: The EV of the Future: Charging and Transition Strategy

Many utility managers in today’s market are aware of the current Electric Vehicle (EV) technologies that are available for their fleet’s today. However, the practicality of making a large transition from fuel-consuming vehicles to EV’s is simply not operationally or financially feasible. This presentation will highlight some of the main concerns utility managers have with EV and how the future is beginning to look more cost-effective than ever before. We will cover the following topics:

  • Electric charging costs
  • Alternative Fuel Vehicles (HEV, PHEV, EREV, BEV) Transition Technology
  • Implementation strategy

Michael Arbuckle, Sr. Manager of EV Sales and Marketing Strategy, Nissan

12:00 – 1:00 p.m. :: Group Luncheon


1:00 – 1:45 p.m. :: Case Study: City of Sacramento — #1 Green Fleet

The City of Sacramento has been a leader not only in the state of California but recognized nationally as the #1 Green Fleet in North America by the 100 Best Fleets. The city has adopted a Sustainability Policy that promotes the following commitments:

  • Emission reductions
  • Low Emission and ZEV Vehicle acquisitions
  • Fuel consumption reduction
  • Vehicle Operations
  • Cost Effectiveness and Performance
  • Monitoring and Reporting

This presentation will identify established commitments in vehicle procurement and fuel consumption. It will also describe the various ways in which Fleet has been able to achieve these goals. Working in partnership with city staff, Fleet has made significant changes in operations and vehicle procurement that helps to achieve the goals established by our sustainability policy.

Mark Stevens, Fleet Manager, City of Sacramento

1:45 – 2:15 p.m. :: Successfully Navigating a Competitive Bid Vehicle Specification

 Responding to a Competitive Bid vehicle specification can be a daunting process, replete with dozens of forms, proposal pages, contractor certifications and product details. However, upon the successful award of a contract, recurring orders for large numbers of vehicles over a span of several years can often result. A properly structured bid, coupled with a well-documented and complete proposal, can result in a successful business relationship for both the customer and the supplier.

The purpose of this presentation is to navigate through the typical pitfalls encountered in a bid specification, in order to improve the chances for an end product that is durable, meets the requirements of the end user, and is fairly priced. Topics covered will include:

  • Municipal funding sources
  • Specification structuring to maximize ordering versatility
  • Term Agreements
  • Standardization Across Departments
  • Pre-Bid Meetings
  • Change Requests
  • Reverse Auction vs. Competitive Sealed Bid
  • Price Adjustments
  • Data Submission Requirements
  • Invoice processing
  • Case Studies (successes / failures)
  •  

    Over the past 20 years, the City of Chicago has procured more than $600 million in vehicles and equipment, which are used to provide public safety, infrastructure, and City services to its 2.7 million residents. This process is coordinated for all departments through a centralized Fleet Management process.

    Kevin Campbell, Manager – Fleet Services & Automotive Procurement, City of Chicago

2:15 – 2:45 p.m. :: Networking Break


2:45 – 3:15 p.m. :: A Tale of Two Hurricanes: Preparation & Execution

Utilities have long fulfilled the role of responding after significant weather events and restoring power and water services. With each event, the successful utilities are the ones who learn from their missteps and improves their processes.  An often-overlooked group of individuals work diligently to provide critical support to the highly publicized line and water technicians.  These groups of individuals include our Fleet Services, Supply Chain and Facilities teams who prepare, execute and continuously support the front-line personnel as we return normalcy back to the communities we serve.  In this presentation, you will learn JEA’s experiences during two recent hurricanes — Matthew and Irma — and the good, the bad and the ugly that helped us to improve our processes and better prepare for the next significant weather event.  

Alan McElroy, Director of Operations Support Services, JEA


3:15 – 4:00 p.m. :: A Look at Best Utility Fleet Practices

A utility fleet must always be looking for ways to “reinvent” itself and utilize whatever the newest technology is that is available for cost reduction and asset optimization. By partnering with Utilimarc, PPL was able to effectively uncover weaknesses and improve them quickly. The importance of reliable data management systems and analytics is the difference for a successful utility fleet program. PPL covered a 10,000 sq. mile territory with 11,75 units and a revenue of $11.5 billion. This presentation will help illuminate prospective managers on how to effectively utilize benchmarking to cut costs, get rid of excess vehicle consumption, and manage staff.

  • Benchmarking
  • Asset Tracking
  • Data management Systems
  • Vehicle optimization

John Adkisson, Fleet Manager, PPL Electric Utilities


Friday, February 1, 2019

8:00 – 8:30 a.m. :: Continental Breakfast

8:30 – 8:45 a.m. :: Opening Remarks


8:45 – 9:30 a.m. :: Using Video Telematics to Reduce Accidents, While Improving Safety, Efficiency and Customer Service

This session will focus on how the use of video telematics can provide you the insight to get in front of risky driving behavior before the injury or damage occurs. You will learn how other companies in the utilities field have implemented a video-based safety program to identify and coach risky driving habits, resulting in safer drivers and a 45-75% reduction in costs associated with collisions.

You will also hear how the power of video can provide you with the vision to spot check employees for compliance of safety policies; are safety glasses being worn, are we using spotters for backing, do vests come off as workers leave the yard?  This presentation will provide insight into what is really happening in the field and how you can change driver behavior to ultimately reduce damages, injuries, and potentially save lives.

Damian Penney, Vice President, Lytx


9:30 – 10:15 a.m. :: A Connected Response to Fleet Management

Organizations that develop technologies for the utilities industry must be dedicated to solving real world challenges. The key to the future of this model is the integration of disparate technical products in order to provide a full sequence of solutions for the day-to-day problems as well as seasonal or event-based challenges. Storm response is an area where the critical nature of connected technologies is most visible. By understanding the location of drivers, technicians and vehicles, their relocation can be facilitated to a safe zone along a safe path and then re-engaged for post-event recovery. The location of non-vehicle assets must also be considered so they too can be organized for safety and prepared for solving issues after a storm event. From drones, to vehicle tracking, small/medium tool tracking, workforce assignment and dynamic routing, join us for a discussion on ensuring your team is equipped to not only weather the storm, but be ready to react to the needs of your customers as soon as it is over. 

DJ Todd, Senior Manager, Product Innovation, Verizon Connect

10:15 – 10:45 a.m. :: Networking Break


10:45 am – 12:00 p.m. :: Case Study: Brigade Presentation

A case study in the current telematic technology being used to help prevent vehicle accidents and save lives. With an everchanging marketplace this presentation will cover a wide range of safety technology that will reduce fatalities and costs while increase fleet efficiency.

Corey Heniser, CEO, Brigade

12:00 p.m. :: Conference Adjourns

Workshop

The Basics of Fleet Safety and Compliance

Friday, February 1, 2019 

1:00 p.m. – 1:30 p.m. :: Workshop Registration

1:30 p.m. – 4:00 p.m. :: Workshop Timing

Overview/Agenda

Driving is the one of the largest exposures that a utility fleet faces in the United States. The liability costs associated with vehicle crashes are escalating rapidly with large losses now going into the millions of dollars and even crashes involving only physical damages now averaging in excess of $5,000 per claim. Plaintiff attorneys in almost every major city are advertising today for individuals that were recently involved in a crash with a commercial motor vehicle. Some of these individuals filing claims were actually the cause of the crashes! To make matters even more challenging, states have become more aggressive in enforcement and any fleet that has a US DOT number has a litany of safety statistics available to the public posted online.

It is critical that every utility fleet have a robust fleet safety and compliance program in place. This seminar will focus on the basics of DOT compliance, online safety scores, and utility exemptions. We will also talk about how to effectively select and train new drivers as well as provide ongoing training for existing employees. We will also discuss what needs to be done if a crash were to occur. These programs are critical to improving fleet safety performance and limiting your fleets exposure to large vehicle claims. Specific areas to be discussed include:

  • Creating driver qualification files
  • Putting together an effective and compliant vehicle maintenance program
  • Hours of service requirements including the use of ELD’s
  • Substance abuse testing requirements
  • Creating an effective driver selection process
  • Onboarding new drivers
  • Using telematics to identify at risk drivers
  • Providing ongoing and remedial training for existing drivers
  • Creating a response program for a critical crash situation

Workshop Instructor

Steven Bojan, Vice President Fleet Risk Services, HUB International

Steve Bojan has over 20 years of experience in risk management. He has been on the client side and the carrier side. Now he’s at HUB, flying across North America to help producers meet the needs of clients with fleets in the construction, waste management, food service, pest control, landscaping and healthcare industries. He is eager to take your call and answer your questions as long as you are not driving at the time.

Speakers

John Adkisson, Fleet Manager, PPL Electric Utilities

Michael Arbuckle, Sr. Manager of EV Sales and Marketing Strategy, Nissan

Mark Baer, Altec Green Fleet Senior Manager, Altec Inc.

Kevin Campbell, Manager – Fleet Services & Automotive Procurement, City of Chicago

Corey Heniser, CEO, Brigade

Paul Lauria, President, Mercury Associates Inc.

Alan McElroy, Director of Operations Support Services, JEA

Damian Penney, Vice President, Lytx

Mark Stevens, Fleet Manager, City of Sacramento

Location

Costa Mesa Marriott

500 Anton Boulevard

Costa Mesa, CA 92626

Reserve your room:

please call 1-714-957-1100

Click here to book online.

Room Block Reserved For:

Nights of January 31 – February 1, 2019

Room rate through EUCI:

$119.00 single or double plus applicable taxes
Make your reservations prior to December 31, 2018.

Venue Information

 

Register

Please Note: Confirmed speakers do not need to register and are encouraged to participate in all sessions of the event. If you are a speaker and have any questions please contact our offices at 1.303.770.8800

EventEarly Bird Before
Friday, January 11, 2019
Standard RateAttendees
2019 National Utility Fleet Management ConferenceUS $ 1195.00US $ 1395.00

This event has the following workshops:

The Basics of Fleet Safety and ComplianceUS $ 495.00
US $ 595.00

*Please note: all attendees of the conference will receive a link to downlaod all presentations that are made available by the presenters. If you cannot attend the conference but would still like a copy of these materials, please consider purchasing the proceedings package listed below

I cannot attend but would like a copy of the proceedings

Proceedings packageUS $ 395.00

Register 3 Send 4th Free!

Any organization wishing to send multiple attendees to these conferences may send 1 FREE for every 3 delegates registered. Please note that all registrations must be made at the same time to qualify.

Cancellation Policy

Your registration may be transferred to a member of your organization up to 24 hours in advance of the event. Cancellations must be received on or before December 28, 2018 in order to be refunded and will be subject to a US $195.00 processing fee per registrant. No refunds will be made after this date. Cancellations received after this date will create a credit of the tuition (less processing fee) good toward any other EUCI event. This credit will be good for six months from the cancellation date. In the event of non-attendance, all registration fees will be forfeited. In case of conference cancellation, EUCIs liability is limited to refund of the event registration fee only. For more information regarding administrative policies, such as complaints and refunds, please contact our offices at 303-770-8800

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